How It Works
From QuickBooks export to AI business case
Your data never leaves your browser. Here's how StackCut turns your expense data into an actionable AI savings report.
Step 1
Upload your QuickBooks export
Drag a .xlsx or .csv file, or paste rows directly. We auto-detect column mappings and recognize 120+ SaaS vendors in seconds.
Step 2
We analyze it in your browser
Every calculation runs client-side. Your data never touches a server. We map your vendors to 10 AI replacement scenarios and model the savings.
Step 3
Get your AI savings report
Download a CEO-ready PDF with TCO analysis, payback timelines, and 1/2/3-year projections. Forward it to the decision-maker.
Privacy
Your data stays private
StackCut runs entirely in your browser. When you upload or paste your expense data, it's processed by JavaScript on your machine. Nothing is sent to a server.
Client-side processing
All parsing, matching, and calculations run in your browser
Nothing stored
No database, no server logs, no analytics on your data
Close the tab, it's gone
When you leave, your data disappears completely
Sourced benchmarks
Where the numbers come from
No benchmark is perfect. Some of these are independent research (BLS, Gartner). Others are vendor self-reports (Intercom, HubSpot). We note the difference, use conservative interpretations, and make every number adjustable so you can match your reality.
Bureau of Labor Statistics
BLS ECEC June 2025 · IndependentSets the labor cost baseline
BLS reports total private industry compensation at $45.65/hr ($32.07 wages + $13.58 benefits). We default to $50/hr — a conservative blended rate for the roles typically affected by SaaS automation. Adjustable to match your actual costs.
Intercom
Year in Review 2024 · Vendor self-reportGrounds our support automation rate
Intercom reports a 51% average AI resolution rate across their customer base. Because this is vendor data from automation-ready use cases, we treat it as a floor, not a ceiling. Our default is 60% — adjustable if your tickets are more complex.
Gartner
March 2025 · Independent forecastWhy we cap automation at 85%
Gartner predicts 80% of customer service interactions will be resolved by AI by 2029. That's a forecast, not a measurement. We use it to set a ceiling — defaults range from 50–85%, never 100% — because full automation isn't realistic for most workflows.
Ardent Partners
2025 Report · IndependentAnchors AP and invoice processing savings
Cost per invoice drops from $12.88–$19.83 (manual) to $2.36–$2.78 (automated). Best-in-class teams hit 60–80% touchless processing. We use the midpoint, not the best case, because most companies aren't best-in-class on day one.
HubSpot
State of Sales 2025 · Vendor self-reportInforms CRM time-savings estimates
64% of sales reps self-report saving 1–5 hours per week with AI tools. Self-reported data skews optimistic — we use the low end of the range and cross-reference with Salesforce's finding that only 30% of rep time is spent selling.
Zapier
2025 Survey · Vendor self-reportValidates data entry automation rates
Zapier reports 80% reduction in manual data entry time from their own platform data — meaning automation-ready workflows. We apply this rate only to categories where data entry is the primary labor cost, not across the board.
Transparency
What we don't do
We don't sell AI tools
StackCut is a calculator, not a marketplace. We don't sell, resell, or take commissions on any AI tool. You choose your own vendor.
Savings can be negative
The engine doesn't force positive results. If the AI tool costs more than your current setup, we show that honestly. Not every SaaS tool should be replaced with AI.
Speculative inputs are disclosed
Error cost is inherently speculative — it's clearly labeled in the dashboard and can be set to $0 for a conservative estimate.
We don't account for everything
The model doesn't factor in retraining time, change management costs, vendor lock-in penalties, or migration productivity dips. Our scenarios model targeted tool replacements, not enterprise-wide transformation.
FAQ
Common questions
What data do you need?
A QuickBooks expense export — vendor names, amounts, and dates. You can export this as .xlsx or .csv from QuickBooks, or paste the rows directly.
Do you store my data?
No. Everything runs in your browser using JavaScript. Your expense data is never transmitted to a server, stored in a database, or shared with anyone. When you close the tab, it's gone.
Where do your benchmarks come from?
Published research from BLS, Gartner, Intercom, Ardent Partners, HubSpot, Zapier, and others. Every default value is sourced and every assumption is adjustable. See the benchmarks section above.
Can the savings estimate be wrong?
Yes, and we're transparent about that. Error cost is inherently speculative — it's clearly labeled in the dashboard and can be set to $0 for a conservative estimate. Savings can also be negative, and we show that honestly.
Do you sell AI tools?
No. StackCut is a calculator, not a marketplace. We don't sell, resell, or take commissions on any AI tool. We show you the math — you choose your vendor.
Try it with your data
Your data stays in your browser. Get your AI savings report in under 10 minutes.