The Real Cost of Time Tracking Software
The subscription is only part of what time tracking tools cost your team. See the full TCO: labor, add-ons, and hidden fees included.
The hidden costs of time tracking
Time tracking has the friendliest sticker prices in SaaS: $4 to $16 per seat. The structure around those numbers is where the money moves. Everhour bills a 5-seat minimum even for a 2-person team. Toggl Track's headline Premium price is a first-year rate with the renewal price in a footnote. QuickBooks Time charges a base fee plus per-user fees, and its 90%-off introductory discount applies only to the base fee.
The category also produced 2026's sharpest repricing story: after Bending Spoons acquired Harvest, legacy accounts began migrating to a usage-billed system whose allowances Harvest does not publish — one 14-year customer reported a proposed jump from roughly $168/year to over $19,000/year.
Meanwhile the replacement side matured. Automatic tracking now ships in free tiers (Clockify, Toggl), AI-drafted timesheets are the core of Timely and Rize, and open-source Solidtime removes the per-seat meter entirely for teams willing to self-host.
Benchmarks worth knowing
Everhour's paid plan has a 5-seat minimum: a 2-person team pays for 5 seats, $42.50/mo
Toggl Track's advertised Premium price is a first-year rate: $14/seat renews at $18/seat (+29%)
QuickBooks Time's 90%-off intro covers only the base fee and reverts from $2 to $20/mo after 3 months
Harvest's usage-billed 'Flex' plans carry free-usage allowances the vendor does not publish
Cost breakdowns by vendor
Clockify
$5/seat/month
Clockify runs $3.99-$11.99/seat/mo billed annually — the cheapest ladder in time tracking, with monthly billing ~25% higher and SSO parked on Enterprise.
Everhour
$9/seat/month
Everhour is $8.50/seat/mo billed yearly with a 5-seat minimum — a 2-person team pays $42.50/mo. Integrations are paid-only. See the real TCO.
Harvest
$9/seat/month
Harvest lists $9-14/seat/mo annual — but 'Flex' usage billing now charges for projects, clients, and invoices above allowances Harvest doesn't publish.
Hubstaff
$10/seat/month
Hubstaff runs $4.99-$25/seat/mo annual with a 2-seat minimum, add-ons that rebuild the higher tiers, and compliance gated to a $25 Enterprise plan. Full TCO.
QuickBooks Time
$10/seat/month
QuickBooks Time is a $20-40/mo base fee plus $10-12 per user, and the 90%-off intro covers only the base fee for 3 months. QuickBooks Online required. Real TCO.
Timely
$16/seat/month
Timely's AI time tracking runs $9-22/user/mo billed yearly, with a hard 5-user cap on Starter and 50 on Premium forcing tier jumps as you hire. Real TCO inside.
Toggl Track
$9/seat/month
Toggl Track costs $9-18/seat/mo — the advertised $14 Premium is a first-year rate that renews at $18 (+29%), and idle free accounts are deleted after 6 months.
Find out what your Time Tracking stack really costs
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