Everhour vs Hubstaff
Side-by-side total cost of ownership: subscription fees, labor, hidden costs, and AI alternatives.
Published pricing
The subscription is only part of the cost.
| Everhour | Hubstaff | |
|---|---|---|
| Published rate | $9/seat/mo | $10/seat/mo |
What the invoice doesn't show
Everhour
The paid plan has a 5-seat minimum, and Everhour's own FAQ is explicit: 'Even if you have 2 or 3 users, you'll be charged for a minimum of 5 seats.' The real entry price is $42.50/mo, not $8.50.
Integrations are the free plan's hard wall: the free tier excludes all native integrations, and if you connect one during the trial, continuing means going paid — or asking support to manually strip the integration and its synced data.
Annual billing saves 15% but is non-refundable: cancel mid-year and Everhour keeps the unused months.
Above Team the ladder goes dark: 'Custom' is quote-only with a 50-seat minimum.
Hubstaff
Every paid plan has a 2-seat minimum, and the card prices are annual-toggle rates ('2 months free') — monthly-billing prices are not printed on the plan cards at all.
The lower tiers rebuild the higher ones through add-ons: Insights $2.50, Tasks $2.50, extra screenshots $2.50, 6-year data retention $1.67, silent app $2.50 per seat/mo. A Starter seat with three add-ons costs more than a Team seat.
Team to Enterprise is +150% ($10 to $25/seat, annual-only billing) — the gates are HIPAA, SOC-2 Type II, SSO, SCIM, silent tracking, and locations, so regulated teams pay 2.5x on every seat.
Support is metered too: Starter's email SLA is 2 business days, and VIP support runs $29-59/mo per organization on top of seat fees. Removed seats earn no prorated refunds.
What teams are switching to
Replacing Everhour
Clockify
Free; Basic $3.99, Standard $5.49, Pro $7.99, Enterprise $11.99 per seat/mo billed annually
The category's price floor: a free tier that includes the automatic tracker, and a paid ladder from $3.99/seat. Standard ($5.49/seat annual) covers invoicing and QuickBooks payroll/billing sync — the two features that usually justify far pricier incumbents.
Toggl Track
Free; Starter $9/seat/mo; Premium $14 first year then $18/seat/mo
The free plan carries calendar auto-tracking, keyword-triggered tracking, idle detection, and 100+ browser-extension integrations — automation that is rules-based rather than AI, but included at $0. Paid tiers add billable rates and reporting from $9/seat.
Solidtime
Solo free (cloud), Professional EUR 8/user/mo billed annually, self-hosted $0
Open-source time tracking (AGPL) with timers, timesheets, invoicing, and a self-host option that removes the per-seat meter entirely. The tool departing Harvest customers actually name in migration threads. Not AI-automatic — the savings story is open source and no usage fees.
Replacing Hubstaff
Clockify
Free; Basic $3.99, Standard $5.49, Pro $7.99, Enterprise $11.99 per seat/mo billed annually
The category's price floor: a free tier that includes the automatic tracker, and a paid ladder from $3.99/seat. Standard ($5.49/seat annual) covers invoicing and QuickBooks payroll/billing sync — the two features that usually justify far pricier incumbents.
Toggl Track
Free; Starter $9/seat/mo; Premium $14 first year then $18/seat/mo
The free plan carries calendar auto-tracking, keyword-triggered tracking, idle detection, and 100+ browser-extension integrations — automation that is rules-based rather than AI, but included at $0. Paid tiers add billable rates and reporting from $9/seat.
Solidtime
Solo free (cloud), Professional EUR 8/user/mo billed annually, self-hosted $0
Open-source time tracking (AGPL) with timers, timesheets, invoicing, and a self-host option that removes the per-seat meter entirely. The tool departing Harvest customers actually name in migration threads. Not AI-automatic — the savings story is open source and no usage fees.
StackCut doesn't sell or recommend any of these tools. We show them for context. The decision is yours.
Total Cost of Ownership
Subscription fees plus labor and error costs, modeled at $50/hr loaded rate (BLS ECEC). Both vendors are costed at the same team size so the two columns can be compared directly.
| Cost Component | Everhour | Hubstaff |
|---|---|---|
| Annual subscription | $1,020 | $1,200 |
| Labor cost | $9,000 | $9,000 |
| Error & rework cost | $3,000 | $3,000 |
| Total Cost of Ownership | $13,020/yr | $13,200/yr |
| Est. AI alternative | $1,940/yr | $1,940/yr |
Labor rate based on BLS ECEC June 2025 ($45.65/hr private industry total compensation, rounded to $50). Your actual numbers depend on team size, role mix, and usage. Run it with your own data.
Which one fits your team?
Both Everhour and Hubstaff cost more than their published pricing suggests. The right choice depends on your team size and how you weigh each tool's trade-offs.
Everhour starts at $9/seat/mo , but watch for The paid plan has a 5-seat minimum, and Everhour's own FAQ is explicit: 'Even if you have 2 or 3 users, you'll be charged for a minimum of 5 seats.' The real entry price is $42.50/mo, not $8.50.
Hubstaff starts at $10/seat/mo , but watch for Every paid plan has a 2-seat minimum, and the card prices are annual-toggle rates ('2 months free') — monthly-billing prices are not printed on the plan cards at all.
An AI-native alternative may replace the workflow at a fraction of the TCO.
See all SaaS cost comparisonsBrowse alternatives for every tool
FAQ
Everhour vs Hubstaff: quick answers
Is Everhour or Hubstaff cheaper?
On total cost of ownership, Everhour runs about $13,020/year (10-person team) versus $13,200/year for Hubstaff (10-person team) once labor and hidden costs are counted, not just the published subscription. Adjust the inputs to your own team to compare them directly.
What can replace Everhour or Hubstaff?
Everhour is often replaced by Clockify and Toggl Track; Hubstaff by Clockify and Toggl Track. StackCut shows the cost case for each AI-first alternative without taking referral fees.
What are the hidden costs of Everhour and Hubstaff?
Everhour: The paid plan has a 5-seat minimum, and Everhour's own FAQ is explicit: 'Even if you have 2 or 3 users, you'll be charged for a minimum of 5 seats.' The real entry price is $42.50/mo, not $8.50. Hubstaff: Every paid plan has a 2-seat minimum, and the card prices are annual-toggle rates ('2 months free') — monthly-billing prices are not printed on the plan cards at all.
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